E-Course Syllabus Job Aid

The e- course syllabus is an online syllabus program that contains master syllabus templates for each course and section course syllabus. Each term, a section course syllabus is created and the link to that section course syllabus is uploaded into your course. Currently a course syllabi contains the following section with most content being pulled from other systems.

  • Class Overview
  • Course
  • Textbook and Resources
  • Instructional Methods and Assignments
  • Credits and Grading
  • Grading Scale
  • Course Outline/Lesson Plan
  • Learning Resource Center (LRC)
  • Policies and Procedures

This job aid is divided into two sections:

  • Section 1 will provide the steps to access the course syllabus from within your course.
  • Section 2 will provide the steps to edit your section course syllabus.
    • Section 2 will also provide you with alternate steps for finding your course section.

Section 1 - View the Course Syllabus

To view the uploaded course syllabus in your class do the following:

  1. Click on the Course Syllabus link located in the top section of your Moodle course.
  2. Click on the link to open the syllabus program.
  3. There are 3 options to view the syllabus
    • Option 1- To view the entire syllabus use the scroll bar on the right.
    • Option 2 – To view a section of the syllabus click on an option from the menu on the left hand side.
      • For example, click on the Textbooks and Resources section to see what textbooks are required for this course.
    • Option 3 – To view a section of the syllabus click on an option from the Go To drop down menu at the bottom right hand corner and select an option from the pop-up.
      • Use the Back to Top option next to the Go To option to display the top of the syllabus.
  4. If you would like a pdf version of the syllabus click on the Download PDF option in the top right hand corner and save it to your device.

Note: On the first class, walk your students through the steps. Step 2 will automatically take students into the online syllabus program and allow them to view the syllabus for that course.

Section 2 - Edit the Course Syllabus

As the instructor of your course, you have the permissions to edit three sections of your section course syllabus.

  • Editable sections will display the following edit icon in the top right hand corner of the section.
  • Non-editable sections will have the following non-edit icon in the top right hand corner of the section..

The three editable sections are:

  • Instructor
  • Grading Criteria
  • Course Outline (Post and Pre sections)

To edit the section course syllabus in your class, do the following:

  1. Go to https://syllabus.stratford.edu/ and click on the Sign in button.
  2. Login in using your Stratford credentials.
  3. This will bring you to the main screen of the e-syllabus program.
  4. There are four menu options on the left hand side:
    • Dashboard – Use this menu option to directly search for your section course syllabus by section course code.
    • Syllabus – Use this menu option to search for your section course syllabus by term, session, program, and then section course code.
    • Template Library – Location of all syllabus templates. Expands to university, department and course level templates. (No access)
    • Rights and Roles – Administration menu for setting permissions. (No access)
  5. To find your section course syllabus to edit, choose one of the following options:
    1. Dashboard
    2. Syllabus (Go to instructions after step 22)
  6. For the Dashboard option:
    1. Enter a course code in the Search box. The program will automatically display all the section course syllabis for the course code. Use the Previous and Next buttons below the list to find your section course syllabi.
    2. Once you find your section course syllabi, click on the edit icon and select the Manage Content option.

    Note: There is a Manage Headers option available to you but if you click on it you will receive the following error:

    You will see this error message for any options that you do not have access to in this program. At times, it may look like you have access to an option, like Delete, but when you click on it nothing will happen.

  7. Once you open up the section course syllabi, you will see that you can edit three sections:
    • Instructor
    • Grading Criteria
    • Course Outline (Post and Pre sections)r
  8. To edit the Instructor section, scroll to Instructor section and click on the edit icon and then click on Edit

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  1. Next, fill in the information in each of the blank fields and click the submit button when you done.
  2. Next, scroll down to the Grade Criteria section, click on edit icon and then the edit option from the drop down menu.

Note: If you already have a Grading Criteria section, you can tab into each cell to edit the grading instrument or the percentage. If you want/need to add or delete a row or have a completely different table:

  • Click in the table and right-click your mouse and then click on the Select All option.
    • This will highlight all the text in the table.
  • Next, press the Delete key on the keyboard
    • This will delete the table and its content. Then you will move on to step 11 to create a new table.
  1. Once in the Grading Criteria section, use the menu choices to build a 2 column table. These menu choices are similar to what you would use in Microsoft Word.
    1. Be sure to add a row for each grading instrument and a percentage of the final grade.
      1. Grade Instrument is in column 1 and % of Final Grade in column 2 of the first row
    2. Your last row will contain the Total under Grade Instruments and % of Final Grade 100%
  2. To create a table, click on the table icon and highlight the number of rows and columns you will need to define your grading criteria. If you only see a limited number of rows and columns, click on the full screen icon and then click on the table icon. Highlight the rows and columns needed.
  3. Enter in the header values into row 1 as seen below. As you enter in the header content in row 1 of column 2 the dividing line will move more toward the center.
  4. Next add the grading instruments in column 1 and the percentages in column 2 for each.
  5. In the last row add Total in column 1 and 100% in column 2. Be sure to bold Total and 100% using the bold icon. Make sure that your percentages for all the rows equal 100%.
  6. Click the submit button when you are done.
  7. NOTE:DO NOT change the grading criteria of Template A courses that are imported by Stratford University. Changing the grading criteria in a Template A course will break the links and invalidate the gradebook in Moodle.

  8. Last section to edit is the pre and post section in the Course Outline section. This section has been provided so that you can add your additional standards, regulations, or comments that are specific to your course.
  9. Click on the edit icon and then click edit to add content into the pre and post sections.
  10. Click in the box and add any information you require for your class in the area below the menu option.
  • For example:
    • Attendance will be taken every week.
    • Deliverable are due on the due date. There are no extensions.
    • We will have a quiz on week 3, 5, and 7.
    • An additional website that we will be accessing in this class is [PLACE A WEBSITE HERE] Check it out as soon as you can.
    • In week 6, we will have an Adobe Session. An email will be coming with additional information.
  1. You may also add in a Timeline Title if you choose.

  2. Once you are done entering content in the Pre Text area, scroll down the course outline section and add content in the Post Text if needed.

  3. Once you are done adding content into the Pre Text and Post Text area, click on the Submit button.
  4. You have now edited your section syllabi. This is something you will need to do each term to customize your syllabi.

Edit using the Syllabus Menu option - Step 6 Alternate

  1. Click on the Syllabus menu on the left hand side and then click on a Term
  2. Next, click on the program, for example click on School of Business Administration. This will list all the course syllabus in the course syllabus program.

  3. Type in the course code, for example BUS100 in the Search box. This will display an entry for that course code.In this example, there are currently 11 sections of BUS100 syllabus in TERM 1 of 2017.
  4. Click on the blue icon to be able to access all the BUS100 syllabus in Term 1 of 2017.
  5. This is a parital image of all 11 syllabi sections.
  6. Find your section and then click on the edit iconand select Manage Content, for example, 4NAX is the section syllabi for this job aid, to edit the Instructor, Grade Criteria, and Course Outline section. Return to step 7 in the previous section to edit these sections.

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